Head of Finance: Grow Great

Position:

Head of Finance

Type:

Full-time position

Location

Cape Town or Midrand

Vacancy application deadline:

November 28, 2023

Role

Grow Great is a national campaign to galvanise South Africa towards a national commitment towards a stunted free generation by 2030. Stunting is a social justice issue that is associated with lifelong cognitive defects, educational and employment challenges, increased risk of chronic diseases in adulthood and cycles of intergenerational poverty

DGMT seeks to appoint a Head of Finance to lead the Grow Great finance function during its next transition phase.

Grow Great is an incubated project of the DG Murray Trust. DGMT is a public innovator committed to developing South Africa’s potential through strategic investment. Our goal for South Africa is a flourishing people, economy and society.

Minimum requirements

CA (SA) or CIMA
5+ years’ post-article experience, either commercial or NGO sector
Advanced Excel skills
Sage Evolution experience is an advantage

The ideal candidate will have:

Clear communicator with the ability to communicate and influence at all levels – both verbal and written
Strong problem-solving skills with effective decision-making
Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
Take ownership, be accountable and reliable
Structured approach with excellent planning, organizational and prioritisation skills
Ability to work well under pressure – independently as well as within a team
Self-motivated, targeted result and deadline-driven
Advanced in Excel

Responsibilities

Cashflow forecasts and daily management of cash flows
Annual budgets and investigation of variances
Maintain the internal control framework and compliance
Manage project funding
Monthly payroll submissions
Inventory costing, stock takes, and variance analysis of stock takes
Compliance with all relevant legislation
Funder reporting

KEY PERFORMANCE AREA	KEY PERFORMANCE TASK (GENERAL DESCRIPTION)	MEASURABLE OUTPUTS (GENERAL DESCRIPTION)
Treasury	Act as a first releaser for all payment batches greater than R100,000, and second releaser for all payment batches less than R100,000 on the FNB Online banking platform. Ensure that the following documentation is accompanied with each payment: Existing supplier: – Valid tax invoice in the name of The DG Murray Trust. Refer to DGMT SOP for procurement and payments for SARS guidance on what constitutes a valid tax invoice. – If the bank account details are not reflected on the invoice, proof of bank details (cancelled cheque, bank confirmation letter or bank statement [can just be top section]). – Valid approval (per DGMT SOP for procurement and payments). New supplier: – All documents listed above, plus – All suppliers must complete and sign a “supplier information sheet” and submit the following documents before they can be loaded on the FNB system: – Proof of Identity/Registration. In the case of an entity, the incorporation documents. In the case of an individual, their ID document. – Proof of Bank Details < 3 months old. Either a bank confirmation letter, the top section of a bank statement or a cancelled cheque. The following items must be checked before any payment is released: – Valid tax invoice as per SARS requirements. – Invoice contains correct DGMT billing details. – Invoice is mathematically accurate. – Payment is accompanied by appropriate approval. – Bank details on FNB match proof thereof (on invoice or acceptable proof as above). Prepare quarterly cash flow forecasts, to be sent to DGMT Assistant Finance Manager and flag cash shortfalls in advance to Executive Director. Management of surplus funds, to ensure that the maximum interest is earned on these funds by transferring them to the Coronation Money Market Account	Reviewing of supporting documentation in accordance with DGMT Standard Operating Procedure (SOP) for procurement and payments. Cashflow forecasts. Cashflow forecast and Coronation Money Market Account.
Fixed Assets and Insurance	Ensure all projects assets are adequately insured, and that all risks are appropriately mitigated through insurance cover where practical or possible, in conjunction with DGMT staff member responsible for insurance. Oversee the management and procurement of fixed assets.	Procurement of fixed assets and insurance thereof.
Financial Reporting	Review monthly budget vs actual report. Prepare monthly management reports, including income statement, balance sheet and cashflow statement. Review of monthly disclosure reconciliations. Monthly meetings with project leads to discuss management reports. Board reporting – meeting preparation, reporting and accountability in terms of legal compliance.	Monthly budget vs actual report. Monthly management accounts. Monthly Disclosure reconciliation. Ensure that reports, systems and procedures are understood by program leads and staff. Finance packs for board meetings.
Budgeting	Prepare the annual budgets in conjunction with project leads and management team. Monitor performance against the budget as part of the financial reporting process, by analysing actual vs budget expenditure variances. Ensure adequate version control of budgets to ensure that all parties (funders and central team) are working off the same budget.	Annual budgets and investigation of variances.
Funding	Review and monitor the schedule of all funding received to date, project expenditure and funding due.	Disclosure reconciliation.
Internal Control	Maintain the internal control framework for the project and monitor compliance thereof. Address weaknesses identified during external audits. Based on control weaknesses identified during the internal audit process, implement the controls requested by DGMT finance team. Report issues of non-compliance in a timely manner to the Grow Great Executive Director.	DGMT procurement policy. Limits of authority for making payments and delegation of authority. External and internal audit findings.
Funder Management and Relations	Reviewing and submitting of funder reports, ensuring that all numbers are accurate and valid. Monitor compliance with funder agreements and ensure that all deadlines, especially reporting are adhered to. Ensure that funder queries are followed up timeously.	Funder reports.
Financial Management	Review the creation GL codes on Sage and Cloud ERP to ensure that it is appropriately indexed. Ensure legal, tax and regulatory compliance. Oversee the finance function in conjunction with the Executive Director and DGMT Finance Director – Projects. Oversight of petty cash function. Actively participate in the monthly finance meetings, ensuring that action items are address appropriately and timeously.	Compliance with all relevant legislation, including taxation and POPI Act.
Formal Stakeholder Agreements and Contracts	Ensure that final signed copies of all agreements are saved and appropriately indexed such that they can be retrieved at short notice. Critically review all legal agreements before signature by the Executive Director. Assist in drafting of legal documents.	Contracts.
Human Resource Management	Ensure compliance with all relevant legislation and internal policies. Ensure that monthly payroll information is submitted on a timely basis to the DGMT employee responsible for the payroll, and ensuring that the information is accurate and valid. Ultimately responsible for final sign-off of payroll information that is submitted to DGMT.	Monthly payroll submissions.
Inventory Management	Ensure that Inventory is accurately recorded and that regular stock takes are performed by operational staff.	Inventory costing and stock takes. Variance analysis of stock takes.