Employment opportunity: Receptionist & Office Administrator

We are looking for a Receptionist and Office Administrator to manage our front desk on a daily basis. This person will also be required to execute a variety of administrative and clerical tasks to the highest quality standards.

Key responsibilities:

  • Greet and welcome guests as soon as they arrive at the office.
  • Answer, screen and forward incoming phone calls.
  • Maintain the telephone system and staff contacts list.
  • Provide basic and accurate information in-person and via phone/email to internal and external parties.
  • Record, sort and distribute incoming mail/deliveries.
  • Record outgoing mail and arrange for outgoing courier as requested.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
  • Assist the Office Manager with the day-to-day running of the office, including maintaining various administrative schedules and the requisition of office supplies (stationery, kitchen and cleaning supplies, etc.).
  • Supervise and assist the housekeeping team on the day-to-day activities.
  • Maintain the booking schedule for meeting rooms and ensure that meeting prep (tea/coffee/telecons/catering/parking etc.) is done.
  • Perform other clerical receptionist duties such as filing, photocopying and binding.
  • Maintain office security by following safety procedures and controlling access via the reception desk.
  • Assist with travel, events and meeting logistics as requested.

Requirements:

  • Proven work experience (3-5 years) as a Receptionist, Front Office Representative or similar role
  • Experience with administrative procedures
  • Proficiency in Microsoft Office Suite (Outlook, Word, and Excel)
  • Knowledge of, and hands-on experience with office equipment (e.g. printers, shredder & binders)
  • Professional attitude and appearance
  • Reliable and Responsible
  • Solid written and verbal communication skills
  • Resourceful and proactive when issues arise
  • Ability to work within a team
  • Excellent organisational skills and discretion
  • Multitasking and time-management skills, with the ability to prioritise tasks
  • Customer service attitude
  • Minimum Matric certificate or equivalent; additional certification in Office Management is a plus

To Apply:

Please send a cover letter, CV and application form to work@dgmt.co.za by Wednesday 19 February 2020. The application form can be downloaded as a Word document here and as a PDF here. Do not send any other documents, please.

Only shortlisted candidates will be contacted.